Job In Burlington

Elite Transport & Warehousing Inc

Administrative assistant

Job Description 

    • Work Term: Permanent
    • Work Language: English
    • Hours: 40 hours per week
    • Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
    • Experience: 1 year to less than 2 years

Tasks

    • Arrange and co-ordinate seminars, conferences, etc.
    • Supervise other workers
    • Train other workers
    • Determine and establish office procedures and routines
    • Schedule and confirm appointments
    • Answer telephone and relay telephone calls and messages
    • Answer electronic enquiries
    • Compile data, statistics and other information
    • Order office supplies and maintain inventory
    • Arrange travel, related itineraries and make reservations
    • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
    • Set up and maintain manual and computerized information filing systems
    • Type and proofread correspondence, forms and other documents
    • Train, direct and motivate staff
    • Respond to employee questions and complaints
    • Plan, develop and implement recruitment strategies
    • Plan and control budget and expenditures
    • Oversee the preparation of reports
    • Oversee development of communication strategies
    • Oversee the classification and rating of occupations
    • Manage contracts
    • Manage training and development strategies
    • Establish and implement policies and procedures
    • Assign, co-ordinate and review projects and programs
    • Organize and administer staff consultation and grievance procedures
    • Perform data entry
    • Provide customer service
    • Advise senior management
    • Oversee the analysis of employee data and information
    • Work with the marketing department to understand and communicate marketing messages to the field
    • Plan, organize, direct, control and evaluate daily operations

Work conditions and physical capabilities

    • Fast-paced environment
    • Work under pressure
    • Tight deadlines
    • Repetitive tasks
    • Attention to detail
    • Large caseload
    • Large workload

Personal suitability

  • Ability to multitask
  • Accurate
  • Client focus
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Team player
  • Judgement
  • Time management

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