Administrative Assistant Jobs Regina

Grant Thornton

Administrative Assistant

Job Description 

Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant your responsibilities will include:

  • Working independently and within a team environment to support the client service staff to produce high quality client deliverables
  • Proficient in Microsoft Office 365 and Adobe Acrobat to proof and assemble financial statements, tax returns, correspondence, proposals and presentations in accordance with firm standards and branding
  • Preparation of letters and reports using firm templates in compliance with Firm standards
  • Proof-read, review for quality and verify content before finalizing any client deliverables
  • Scan documents and embed in electronic file
  • Welcome clients by greeting them, in person or on the telephone; answering or referring inquiries
  • Participate in training and stay current with company software
  • Provide billing support using various Grant Thornton systems and in accordance with the terms of the engagement letter
  • Entering and maintaining client data using Microsoft Dynamics 365 software, creating jobs in D365, rolling forward of jobs/files, and archiving as appropriate for the engagement
  • Coordinating internal/external meetings, room bookings, meals/catering and events, video conferences
  • General administrative duties including, but not limited to: reception, filing, photocopying, scanning, faxing and mailing

Be Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flex Ability is a mindset, and where you trust your colleagues to have your back. At Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here’s a few more boxes we’re also hoping you can tick:

  • Significant work experience demonstrating use of MS Office (particularity Outlook, Word, Excel and Teams)
  • 2 to 4+ years of administrative experience
  • Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives
  • Excellent written and verbal communication skills
  • Ability to multi-task and prioritize
  • Exceptional client service mindset
  • Computer savvy – ability to learn and troubleshoot various computer programs
  • Talent to handle multiple tasks and shifting priorities while maintaining a high level of accuracy
  • Takes initiative, takes direction and works well independently
  • Keen attention to detail, efficient and accurate

At Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

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