Job Description 

Job Purpose:
Responsible for the full accounting function up to trial balance, which includes supporting the Financial Manager with the accounting functions, month end procedures, year-end and statutory requirements.Minimum education (essential):
B.Com Accounting Degree or related Financial Degree

Minimum education (desirable):
Honours Degree in Accounting

Minimum applicable experience (years):

  • 3 years post articles
  • 5 years (without articles)

Required nature of experience:

  • Commercial experience
  • Full bookkeeping experience up to trial balance (Including debtors management, creditors / supplier management, general ledger)
  • Inventory Management
  • Statutory compliance
  • Financial accounting
  • Financial reporting
  • Beneficial if articles were completed at an accounting firm

Skills and Knowledge (essential):

  • Accounting Software (ie Pastel / Xero)
  • Microsoft Excel
  • Financial accounting principles
  • Regulatory compliance
  • Audits processes

Essential Competencies:

  • Examining Information
  • Interpreting Data
  • Showing Composure
  • Meeting Timescales
  • Checking Things
  • Managing Tasks
  • Producing Output
  • Taking Action

Important Competencies:

  • Documenting Facts
  • Providing Insights
  • Adopting Practical Approaches
  • Making Decisions
  • Directing People
  • Thinking Positively
  • Embracing Change
  • Inviting Feedback
  • Team Working
  • Valuing Individuals
  • Upholding Standards
  • Following Procedures

Bank Management 15%

  • Process, reconcile, allocate and capture cash transactions and cash equivalents.
  • Communicate payments to relevant departments.
  • Upload all relevant electronic documents to the accounting system.
  • Liaise with banks on a continuous basis.
  • Load payments on various banks.
  • Reconcile credit card transactions and upload all supporting documentation on Xero.

Month End Reporting 50%

  • Reconcile and review monthly journals and ensure supporting documents are kept.
  • Reconcile intercompany invoicing and reconciliations.
  • Reconcile all ledgers (supplier, debtors and general ledger) to ensure accuracy and completeness.
  • Reconcile VAT reports.
  • Assist with preparation of statutory reports.
  • Upload payroll payments.
  • Upload payroll journals on Xero and prepare for month end.
  • Calculate and reconcile sales commission.
  • Prepare and reconcile profit and loss/income statements.
  • Prepare and reconcile balance sheet statements.
  • Prepare and reconcile age analysis for creditors and debtors on a monthly basis.
  • Provide necessary reports to management on a monthly basis.
  • Report on expenses as and when required.
  • Assist with month end reporting.
  • Assist with annual reporting.
  • Assist with annual audits.

Cash Management 5%

  • Manage FNB departmental Credit Cards to ensure sufficient funds and operations thereof.
  • Manage all inward and outward Forex payments.

Customers (Debtors) Management 10%

  • Liaise with the sales team and assist with accounting queries on invoices.
  • Manage debtors collection process and keep age analysis up to date.
  • Handle queries from the Sales Department.
  • Issue all credit notes are processed accurately and timeously.
  • Ensure proper supporting documents are kept for all Invoices raised.
  • Issue all invoices & statements accurately and timeously when required.
  • Allocate and reconcile payments received from customers.

Suppliers (Creditors) Management 10%

  • Ensure supplier payment allocation is accurate.
  • Conduct monthly reconciliation of creditors for payment.
  • Manage and reconcile all suppliers monthly.
  • Prepare payment file and submit payments for approval.
  • Ensure completeness and accuracy of supplier payments.
  • Ensure supplier information is correct and up to date on Xero.
  • Ensure completeness of suppliers invoices monthly.
  • Correspond with suppliers as and when required.

Inventory Management 5%

  • Update and review inventory cost pricing on a monthly basis.
  • Ensure stock and system reconciliation monthly.

Accounting Administration 5%

  • Update fixed asset register timeously.
  • Provide updated list of fixed assets to Standard Bank Insurance on monthly basis.
  • Reconcile fixed asset register to general ledger and insurance policy.
  • Conduct bi-annual audit of asset register.
  • Ensure all statutory requirements are met (tax clearance certificates, company details, BEE).
  • Ensure company details are up to date with suppliers, bank and regulatory authorities.
  • Conduct general system audits as and when required.

This job description is not a definitive or exhaustive list of responsibilities and is subject to change depending on changing business requirements. Employees will be consulted on any changes. Employee’s performance will be reviewed based on the agreed upon objectives.